All fees are charged on a per week, per person basis.
Please be aware that all payments made via non-UK credit/debit cards and bank accounts are subject to the exchange rate on the day they are processed.
Tuition and meals are included in the programme fee, with both residential and non-residential options available.
Course change administration fee: Please note that course transfers may be permitted in exceptional circumstances; however, in accordance with our Terms and Conditions, an administration fee of £50 will be charged.
Payment terms
- If enrolling online: full payment by credit/debit card at the time of booking
- If submitting an application form: full payment online by credit/debit card or via bank transfer within 30 days of invoice date
Cancellations and Refunds
1. Cancellation by you
Participants who wish to cancel must inform the Programme Administrator in writing: by email to oussa@conted.ox.ac.uk or by post to OUSSA, OUDCE, 1 Wellington Square, OXFORD, OX1 2JA, UK.
The following cancellation and refund policy applies in all cases:
- Cancellation within 14 days of online enrolment / payment of fees – full refund of all fees paid.
- Cancellations received up to and including 30 April 2025 – OUDCE will retain an administration fee of £100 per week booked; all other fees paid will be refunded.
- Cancellations received between 1-31 May 2025 – OUDCE will retain 60% of the fees paid; the remaining 40% of fees paid will be refunded.
- Cancellations received on and after 1 June 2025 - no refunds will be made.
2. Cancellation by us
Where there is good reason, OUDCE reserves the right to cancel a course by giving you notice in writing at any time before the course is due to start. In these cases, we will endeavour to offer a transfer to another available course if practical and acceptable to you, subject to payment or refund of any difference in the course fees. Alternatively, we will refund the course fees that you have already paid. If we cancel a course, our liability is limited to the fees that we have received from you; this means that we will not compensate you for any pre-booked travel costs or any other expenses incurred. The status of this course will be reviewed on 1 May 2025. If it is likely that the course may be cancelled, anyone affected will be notified by email within 7 days; if you have not heard from OUDCE by 8 May 2025, you should assume that your course will be running. You may wish to delay finalising your travel arrangements until after this date.
OUDCE reserves the right to cancel a course at short notice in exceptional circumstances that would prevent the course from being delivered e.g. tutor illness. In these rare instances, we will notify you as soon as possible and arrange a transfer to another available Oxford Experience course. If we cancel a course, our liability is limited to the fees that we have received from you; this means that we will not compensate you for any pre-booked travel costs or any other expenses incurred.
Where course fees have been paid in currencies other than pounds sterling, refunds will be subject to the exchange rate on the day they are processed.
3. Travel insurance
The Department cannot be held responsible for any costs you may incur in relation to travel or accommodation bookings as a result of a course cancellation, or if you are unable to attend the course for any other reason. You are advised to check cancellation policies carefully and to purchase travel insurance.
